Operations and Executive Administrator

9 November 2022

CHS Alliance is welcoming applications from people with strong administrative experience, and great people skills, to support the governance and senior leadership of this Alliance.

As part of the team, you commit to the CHS Alliance vision, mission, and values and commit to be personally and collectively responsible for upholding and promoting the highest standards of ethical and professional conduct.  This includes refraining from acts of misconduct, respecting the CHS Alliance’s Code of Conduct and the dignity of those whom the Alliance pledges to assist and with whom you have contact.

Important notice:

The CHS Alliance has a zero-tolerance policy towards the abuse of power, exploitation, bullying, harassment and discrimination and towards fraud and corruption.

As representatives of the CHS Alliance, staff behaviour must be seen to be of the highest standard and in keeping with the CHS Alliance vision, mission and aims. Therefore, all offers of employment are subject to satisfactory references and appropriate screening checks. As part of these checks, the CHS Alliance is participating in the Inter-Agency Scheme for the Disclosure of Safeguarding-related Misconduct in Recruitment Process within the Humanitarian and Development Sector. The participation in this Scheme requires the CHS Alliance to seek information about candidate’s misconduct (including sexual exploitation, abuse and harassment) with any previous employers for at least the past five years.

How to apply:

Please send a letter of application no more than one page outlining your motivation for the job and when you would be able to start with your CV/resume maximum two pages in English by email to recruitment@chsalliance.org

Please ensure that they are sent as pdf documents with the titles “your name cover letter” and “your name CV” Please put “CHS-Gov-admin” in the email subject line. Also please let us know where you saw the post advertised. 


Operations and Executive Administrator Job Description

Reports to: COO
Department: Support Services
Time Commitment: permanent – 80-100%
Location: Geneva

Salary range Geneva – 71’083 CHF to 81’237 CHF

Job Purpose:

To deliver on a range of administrative and business support tasks that will support the effective functioning of the CHS Alliance.

Main Responsibilities:

Operations support – Ensure smooth running of the CHS Alliance Secretariat

  1. Undertaking administrative tasks and processes to ensure CHS Alliance adherence to its standards and policy
  2. Providing executive administrative support to the Senior Management Team (SMT)
  3. Supporting organisation of internal meetings (including SMT meetings), retreats and team building events
  4. Supporting staff with travel arrangements
  5. Supporting the HR and Governance Manager with HR admin tasks
  6. Supporting the IT lead on IT admin tasks
  7. Liaising with the Coordinator of the Humanitarian Hub (where the CHS Alliance is headquartered) to ensure smooth functioning of the office and procurement of office supplies

Governance – Provide admin support to HR and Governance Manager in Governance-related tasks

  1. Executing all practical arrangements for Board meetings and the annual General Assembly including, but not limited to: arranging trips, accommodation, catering, meeting rooms, audiovisuals, printing, invitations, visa requests, and other associated tasks as required.
  2. Supporting preparation of documents, voting and elections processes for Board meetings and General Assemblies
  3. Ensuring that the official records of Board and General Assembly meetings are properly authorized with signatures, posted on website and filed
  4. Updating Swiss Commercial Register and Companies House registers

Other activities

  1. Undertake other reasonable administrative and other tasks assigned by line manager.

 Who are we seeking?

  • Someone who shows a commitment to CHS Alliance mission and values, evidenced by exhibiting a high level of personal and professional integrity, humility and humanity.
  • Someone with experience of working with and supporting senior teams
  • Strong organisational skills to manage and execute their own multiple tasks, but also support others
  • Ability to work collaboratively across a range of teams and individuals
  • Someone trustworthy in managing sensitive situations and information, discrete, professional, and with excellent judgement.
  • An excellent communicator, who writes clearly and succinctly. A professional command of English, French a strong asset, and other working languages appreciated.
  • Good working knowledge of Office (and other software packages)