Please read carefully the below guidelines before submitting your
session proposal form

The CHS Exchange provides a unique space for Alliance members to learn and share good practice on applying the CHS. The theme for this year’s Exchange is “The future of accountable aid.”  The event will take place online from 6 to 8 October.  Wednesday, 7 October will be dedicated to a series of workshops facilitated by you, the members of the CHS Alliance. 

Guidance on workshops  

The CHS Exchange is providing the opportunity for Members to lead virtual workshops.  These workshops will be organised by yourselves – as the subject matter experts. The workshop organisers are strongly encouraged to reach out to other partners (other member organisations and/or other relevant humanitarian or development actors) to collaborate on their sessions. Member organisations are encouraged to propose one session where your organization is the lead. In addition, you are welcome to join the submission of another member organization in a support capacity (i.e. panel speaker, facilitator of break out groups, etc).  Our objective is to give as many member organizations the opportunity to lead a workshop and ensure diversity. 

Topics for workshops

The CHS Exchange is the perfect opportunity to consider the opportunities and challenges the CHS faces in the midst of the changing humanitarian landscape and how we can identify, learn from and integrate best organisational practices in these uncertain times. Topics for the workshop should connect with the 2020 CHS Exchange theme including showcasing best practices, lessons-learned, data-driven evidence and other developments related to specific CHS commitments or verification process.

Here are some examples for inspiration for either theme-based or modality-based sessions:

Theme-based: Focusing on a particular theme related to recent developments or current events. Sharing insights, solutions and/or challenges for meeting CHS commitments during pandemic.

  • Ensuring disability-inclusive accountability during COVID-19
  • How has COVID-19 accelerated the adoption of digital solutions for remote people management?
  • Adapting Code of Conduct to the new set of values and behaviour expectations
  • Measuring the impact of COVID-19 on organisational Duty of Care
  • Building digital literacy and resilience of staff
  • Tackling the root cause of racism in workplace
  • Developing/revisiting values in an inclusive way
  • Embedding diversity and inclusion across People Management Activities

Modality-Based: Focusing on a specific modality or approach for AAP, People Management or PSEAH.

  1. Complaint, Feedback, and Response Mechanisms: These are a recurring challenge for our sector and in meeting CHS Commitment #5. What are some good practices you have managed to implement? Especially, do you have good examples or practice relating to collective mechanisms? This could link to a theme, such as COVID-19.
  2. Distance Community Engagement: In the time of COVID-19, we are having to adapt our approaches from more traditional face-to-face FGDs and KIIs to more distance mechanisms or by using proxies. What good practice do you have to share? What are some of the challenges you have encountered?
  3. Adapting people management policies and processes: Success stories of organisations who adapted their capacity to recruit, onboard, manage and develop staff to the new reality and as a way to meeting the Commitment 8.
  4. Areas of people management with a high potential for innovation: Highlighting people management practices introduced/reinforced during COVID-19 that your organisation and/or team intends to continue using.
  5. Using People Data to measure levels of diversity and inclusion, identify and remove barriers that are maintaining workplace inequalities
  6. Succession planning as a means to diversify senior management team
  7. Using Core Humanitarian Competency Framework as a support system to ensure everyone can reach their full potential
  8. Investigating SEAH incidents: What is working well and what are the continuing challenges to carrying out survivor-centred, quality investigations?  What impact has COVID 19 had on your ability to investigate?  Tips and recommendations for improving practice?

Format for workshops

The time proposed for each workshop is 45 minutes.

Possible workshop types/styles (the list is not exhaustive)

  • Presentation of a specific topic related to the overall theme followed by moderated discussions. The session should have a moderator to steer the discussion and enable sufficient time for Q&A with the audience (at least 20 minutes at the end of the session).
  • Interactive session/workshop is structured to enable in-depth exploration of one topic. The session should be practical, interactive and actively involve all participants. For instance, a workshop can be a tool demonstration or a short training course.
  • Panel: Moderator introduces the speakers who then each present their views to the audience on an announced topic. The session can have a maximum of 2 speakers and one convenor (a convenor should not be a speaker) to provide enough time for discussion (at least 20 minutes at the end of the session).
  • Debate: In this session type, the speakers each provide a very short introduction on the topic at hand. With the help of the moderator, they then will guide an open discussion. Most of the session’s time is dedicated to an active discussion between the audience and the speakers.

Participants are encouraged to submit creative formats such as world cafés, PechaKuchas, roundtable sessions, lighting talks, “speed-dating” sessions or to suggest new and interactive session formats. Let your creativity go wild!

Sessions organisers are invited to pre-record their presentations (if effective/suitable) that could be shared with attendees one to two weeks in advance or during the CHS Exchange itself. Attendees can view these pre-recorded sessions on their own time and submit questions, that will be answered during the Exchange.  This format could facilitate more time for discussions and make the workshops more interactive.

Please keep in mind that conversations launched during the Exchange can continue after in CHS Alliance thematic communities of practice.

Selection criteria and process

Criteria for selection include but are not limited to the following.

  • Align with the conference theme The future of accountable aid;
  • Outline clear takeaways for participants: if accepted, your session will be running in parallel with other sessions, thus you need to give participants a good reason to attend your session. Think of the purpose of your session, define your audience and what they will be getting from your session. Make your session title short and appealing and outline clear outcomes and describe session format in the session proposal form.
  • Foster learning and present honest lessons learnt: the quality of the exchange and honesty of conversations is important for a valuable CHS Exchange. Failures are as interesting (if not more) as successes. You don’t need to have all the answers, sharing recurring challenges, ongoing questions or big dilemmas could be very insightful. Be open about it in the session description.
  • Include a complete list of speakers even if not all are confirmed at the time of your session submission.
  • Ensure a gender balance and avoid sessions where the moderator and speakers are all male or female.
  • Include speakers from different countries and contexts to ensure each brings a different perspective, case study or skill.
  • Involve a committed and skilled moderator who will guide speakers from the conception to the conclusion of the session at the conference. This includes ensuring that your session’s presentations are coherent as a whole in order to produce a session with a clear vision, successfully meeting the aims set out in the session proposal. It requires a good deal of communication with your session’s speakers in the months leading up to the conference.
  • Be structured in an engaging and interactive style: a session format engaging the audience through creativity and interaction, with a variety of approaches, concepts and applications will be given priority. We encourage proposals that offer different perspectives on a topic to promote more constructive critique and debate.

Please note that because we are looking for a diversity of topics and speakers, we prefer not to have any one speaker present twice nor include more than two sessions from the same organisation in the program.

At the completion of the selection process planned for 31 July 2020, feedback will be provided to all proposals. Organisers with similar proposals or themes could be introduced to each other and invited to combine sessions.

Deadline for submission

The form accessible here must be completed and submitted to by 30 July 2020 COB with slides and handouts attached, and session plans described. Unfortunately, we will not be able to consider proposals received after the deadline.

Submit your proposal